ScopeGuard

About ScopeGuard

ScopeGuard is the definitive solution for the modern freelancer, a sophisticated platform engineered to transform scope creep from a silent profit-killer into a managed, billable asset. It addresses the pervasive and costly issue of unbilled extra work, which data shows costs the average independent professional over $5,000 annually. ScopeGuard empowers consultants, designers, developers, and creatives to protect their revenue with precision and professionalism. At its core, the tool leverages advanced AI to serve as a vigilant guardian of your contractual agreements. By allowing you to import statements of work and then instantly analyze client communications from any digital environment—be it email, Slack, or project management tools—it provides an immediate, authoritative verdict on what constitutes billable scope changes. This seamless integration into your existing workflow, coupled with robust tools for logging, client approval, and invoicing, ensures you are compensated for every hour of value delivered. ScopeGuard is not merely a tracker; it is an intelligent financial safeguard that elevates your business practice, ensuring clarity, fairness, and profitability in every client engagement.

Features of ScopeGuard

AI-Powered Scope Analysis

This cornerstone feature provides instant, intelligent analysis of any client request against your imported contract. By simply right-clicking text on any webpage or pasting it into the dashboard, our proprietary AI engine delivers a nuanced verdict: "in-scope," "out-of-scope," or "borderline," accompanied by clear explanations rooted in your agreement's language. This offers the confidence of a contract review at your fingertips, with a documented 95% accuracy rate, ensuring you can address scope discussions from a position of informed authority.

Universal Right-Click Integration

Designed for seamless workflow integration, the ScopeGuard Chrome extension installs in moments and empowers you to act from within your natural habitat. You can check scope, import contract clauses, or capture screenshots directly from Gmail, Slack, Asana, Trello, Basecamp, or any other web-based tool without ever switching contexts. This frictionless access turns scope management from a disruptive administrative task into a simple, instantaneous right-click action.

Client Approval Portal & Invoice Generation

ScopeGuard streamlines the entire billing lifecycle for out-of-scope work. Once a change is identified and logged with associated hours and rates, you can generate a secure, professional approval link to send directly to your client. They can review the request and approve it with a single click. Following approval, the platform can automatically generate a polished invoice for the additional work, creating a transparent, documented audit trail from request to payment.

Centralized Scope & Revenue Dashboard

Act as the command center for your financial protection, this real-time dashboard provides a holistic view across all projects. Instantly see unbilled scope change requests, pending client approvals, and recovered revenue. This single pane of glass ensures you never lose sight of potential income leakage, allowing for proactive management and giving you complete confidence that every dollar you've earned is accounted for and pursued.

Use Cases of ScopeGuard

The Web Designer Managing Iterative Feedback

A freelance web designer agrees to deliver three design mockups. The client, via email, requests "just a few more tweaks" on the fourth round, asking for entirely new layout concepts. Using ScopeGuard's right-click feature directly in Gmail, the designer instantly confirms this is out of scope. She logs the 4 hours of additional work, sends a secure approval request, and upon client sign-off, generates an invoice for the extra design iteration, transforming unbilled work into revenue.

The Marketing Consultant Navigating Expanding Deliverables

A marketing consultant's statement of work includes a monthly report. The client messages in Slack asking for an additional competitive analysis section each month. The consultant highlights the request, uses the ScopeGuard extension to check it against the contract, and identifies it as a new deliverable. He uses the platform to formally propose the addition with a new monthly retainer increase, securing client approval through the portal before commencing the expanded work.

The Software Developer Addressing Feature Creep

A developer's project scope is to build a user login system. During development, the client messages in Trello requesting social media login integration (Facebook, Google). The developer right-clicks the Trello card to analyze the request. ScopeGuard flags it as out-of-scope. The developer captures a screenshot within the tool, logs the development hours required, and sends a clear change order for client approval, preventing project margin erosion.

The Independent Contractor Onboarding New Clients

At the start of any new engagement, a savvy freelancer uses ScopeGuard to upload the signed proposal or contract PDF. The AI instantly extracts and catalogs all scope items, creating a single source of truth. This proactive setup establishes clarity from day one and allows for instantaneous scope verification of any future request, setting a professional tone and preventing misunderstandings before they arise.

Frequently Asked Questions

How does the AI scope checking work?

Our AI engine is specifically trained on contractual language and project deliverables. When you import your contract, it analyzes and understands the defined scope, deliverables, and exclusions. When you submit a client request, it compares the language and intent of that request against the learned scope, using contextual analysis to determine alignment. It provides a verdict (In-Scope, Out-of-Scope, Borderline) along with a brief explanation referencing your agreement, achieving approximately 95% accuracy.

Is my contract data secure?

Absolutely. We employ enterprise-grade security protocols. Your sensitive contract and client data are encrypted both in transit and at rest. Contracts are processed within our secure servers and are never used to train public AI models or shared with third parties. Your data's confidentiality and integrity are our paramount concern, ensuring you can use ScopeGuard with complete confidence.

How does the client approval process work?

When you log an out-of-scope request, ScopeGuard allows you to generate a unique, secure link. You send this to your client, who can view a professional summary of the requested change, the associated hours, and the proposed fee. They can then approve or decline the request with a single click. All actions are logged and visible in your dashboard, creating a clear, indisputable record for both parties.

Can I try ScopeGuard before committing to a paid plan?

Yes. We offer a full-featured, 14-day free trial for our Solo plan. No credit card is required to sign up. This allows you to import contracts, test the AI analysis, use the Chrome extension, and explore the dashboard and approval workflow to experience firsthand how ScopeGuard can protect your revenue.

Pricing of ScopeGuard

ScopeGuard offers simple, transparent pricing designed for independent professionals. You can start with a full-featured 14-day free trial with no credit card required. The primary plan is the Solo plan, priced at $29 per month. This plan is tailored for freelancers and independent contractors and includes unlimited projects, AI-powered scope analysis, the client approval portal, PDF and screenshot import, the Chrome extension, automatic invoice generation, a real-time dashboard, and priority support. The platform demonstrates clear value, as recovering just one average scope change (valued at over $300) provides a return on investment that covers the entire year's subscription cost.