Ultimate Forms

About Ultimate Forms

Infowise Ultimate Forms represents the pinnacle of no-code business process automation within the Microsoft 365 ecosystem. Designed exclusively for Microsoft SharePoint, this sophisticated platform empowers organizations to transcend the limitations of standard lists and libraries by creating dynamic, intelligent, and fully customizable forms and workflows. It is crafted for business users, department heads, and SharePoint administrators who seek to digitize and streamline operations without relying on complex coding or external development resources. Ultimate Forms seamlessly integrates with the familiar SharePoint environment, ensuring all data remains securely within your Microsoft 365 tenant while providing an exceptional user experience. Its core value proposition lies in democratizing the creation of powerful business applications—from intricate project trackers to multi-stage HR portals—enabling faster deployment, improved data integrity, and significant resource savings. By offering a comprehensive suite of tools for form design, intuitive automation, and clear reporting, Ultimate Forms accelerates successful SharePoint projects, turning common business scenarios into elegant, efficient digital solutions.

Features of Ultimate Forms

Flexible & Responsive Forms

Ultimate Forms provides a modern, responsive form designer that goes far beyond basic SharePoint forms. Create sophisticated interfaces with tabs, repeating sections, and column-based layouts. Enhance data quality with dynamic rules that show or hide fields based on user input, robust validation, and support for electronic signatures. Crucially, it offers granular permissions at the section and column level, allowing you to control data visibility and entry rights within a single form, all while keeping your data securely stored inside SharePoint lists.

Intuitive Automation Engine

Replace the complexity of traditional SharePoint Designer or Power Automate workflows with Ultimate Forms' streamlined "Actions." This visual automation builder allows users to create powerful sequences that create, update, and manage data not only within SharePoint but also across integrated applications like Microsoft Exchange, SQL Server, Teams, and more. By simplifying the automation learning curve, it empowers a broader range of personnel to build and maintain business logic, effectively removing IT bottlenecks and accelerating process innovation.

Clear Reporting & Dashboards

Transform raw SharePoint list data into actionable business intelligence with Ultimate Forms' advanced reporting module. Create detailed, shareable reports, interactive dashboards, key performance indicator (KPI) scorecards, calendars, and charts. This feature enables everyone in the organization to visualize information in an accessible and compelling format, fostering improved responsiveness, accountability, and data-driven decision-making without requiring separate BI tool subscriptions.

Pre-built Solution Templates

Jumpstart your digital transformation with a vast library of pre-configured, automation-enhanced solution templates for common business scenarios. From Project Management and HR Recruitment to Leave Request systems, these templates provide a proven foundation that can be instantly deployed and easily customized. Furthermore, you can build your own custom templates, allowing you to create a solution once and deploy it multiple times across different sites or even tenants, ensuring consistency and saving immense time and effort.

Use Cases of Ultimate Forms

Project Management Portal

Manage and track the entire lifecycle of projects, customers, tasks, and work hours within a centralized SharePoint portal. Ultimate Forms enables the creation of a unified system where teams can submit project requests, managers can assign tasks and track progress via dashboards, and employees can log hours against specific projects. Automated workflows can notify stakeholders of key milestones or overdue tasks, streamlining project delivery and resource management.

HR Recruitment & Onboarding

Implement a multi-stage, automated recruitment portal to efficiently process, evaluate, and hire candidates. Create forms for job applications, schedule interviews with integrated calendar actions, and automate the routing of candidate files through review and approval stages. Upon hiring, trigger automated onboarding workflows that provision resources, assign training, and populate employee directories, creating a seamless experience from application to integration.

Employee Leave Request Management

Simplify and standardize the process of managing employee time-off. Employees can submit leave requests through a user-friendly form that automatically checks against company policy and team calendars. The system can then route the request through a predefined approval chain (team lead, department head, HR) via automated alerts and actions. Once approved, the leave is automatically logged in a central calendar and the employee's record is updated, eliminating manual tracking and errors.

IT Service & Asset Management

Build a comprehensive IT service desk and asset tracking solution. Employees can submit detailed service tickets through dynamic forms that categorize issues and collect relevant information. Automation can assign tickets based on type, escalate overdue items, and update statuses. A parallel asset management system can track hardware and software licenses, with forms for check-in/check-out and workflows that trigger maintenance schedules or renewal alerts.

Frequently Asked Questions

Is Ultimate Forms a standalone application or does it require SharePoint?

Ultimate Forms is not a standalone product; it is a fully integrated platform built exclusively for Microsoft SharePoint. It extends the native capabilities of SharePoint Online and modern SharePoint Server environments. All forms, data, and automation you create reside within and leverage your existing SharePoint infrastructure, ensuring security, compliance, and seamless user access within the Microsoft 365 ecosystem.

How does the no-code aspect work? Can non-technical users really build solutions?

Yes, the platform is specifically designed for citizen developers and business users. It provides a visual, drag-and-drop form designer, a point-and-click workflow (Actions) builder, and pre-built templates. Users assemble solutions by configuring settings and connecting logical steps without writing a single line of code, JavaScript, or CSS. This empowers departments to solve their own unique process challenges quickly without creating a backlog for the IT team.

What kind of integrations does Ultimate Forms support?

Beyond deep integration with core SharePoint data, Ultimate Forms includes built-in connectors and actions for a wide array of Microsoft and external services. This includes Microsoft 365 applications like Exchange (email), Teams (notifications), and Power BI, as well as data sources like MS SQL Server. It can also interact with web services via HTTP calls, allowing connectivity to thousands of other cloud and on-premises applications (like SAP, Salesforce, etc.) for comprehensive process automation.

Can forms and solutions be used on mobile devices?

Absolutely. Forms created with Ultimate Forms are fully responsive and render beautifully on any device—desktops, tablets, and smartphones. The interface automatically adapts to the screen size, providing an optimal user experience for employees submitting requests or managers approving tasks from anywhere, ensuring business processes keep moving even when teams are remote or in the field.

Pricing of Ultimate Forms

The provided context does not include specific pricing details such as plan tiers, subscription costs, or licensing models. To obtain accurate and current pricing information, it is recommended to select the "Try Now Free" option or "Book a Demo" directly on the Ultimate Forms website. These actions will connect you with their sales team who can provide detailed pricing based on your organization's specific needs, user count, and deployment scope (tenant-wide or per-site). A free trial is available to explore the platform's capabilities firsthand.