MeetingMind

About MeetingMind

MeetingMind is the definitive intelligent meeting assistant for the discerning professional, meticulously engineered for macOS. It elevates the mundane task of note-taking into an effortless, secure, and profoundly insightful experience. Designed for leaders, consultants, remote teams, and anyone who values the substance of their conversations, MeetingMind operates with elegant autonomy. It silently detects your Zoom meetings and begins capturing every word through dual-source audio, delivering real-time, speaker-attributed transcripts directly within its minimalist interface. The core value proposition is twofold: unparalleled cognitive freedom to remain fully present in discussions, and the power to instantly access, query, and summarize those discussions with complete privacy. By leveraging on-device AI or your preferred private cloud models, MeetingMind transforms ephemeral dialogue into a permanent, searchable knowledge asset, ensuring no critical detail, action item, or innovative idea is ever lost again.

Features of MeetingMind

Intelligent Automatic Detection

MeetingMind seamlessly integrates with your workflow by automatically detecting when you join a Zoom meeting, eliminating the need for manual start/stop commands. This sophisticated background operation ensures you never forget to record an important discussion. The app aligns its functionality with your calendar's intent, activating precisely when needed and conserving system resources when you are not in a meeting, all while residing discreetly in your menu bar.

Dual-Source Audio Capture with Adaptive Gain

The application captures both your microphone and your system's audio simultaneously with professional-grade clarity. Its advanced adaptive gain technology intelligently balances these audio streams in real-time, effectively preventing disruptive echo, feedback, and audio clipping. This results in a pristine audio recording that clearly distinguishes between participants and shared content, forming the perfect foundation for accurate transcription.

Privacy-First AI Processing & Assistant

MeetingMind is architected with confidentiality as a first principle. All core transcription processing occurs locally on your Apple Silicon Mac using optimized WhisperKit models, meaning your conversations never leave your device. For generative AI summaries and insights, you maintain full control, choosing between local Ollama models or connecting your private OpenRouter API key, ensuring your intellectual property remains entirely yours.

Interactive Live Transcripts & Markdown Export

Experience your meeting unfolding in clean, real-time markdown format, with each speaker clearly attributed. Beyond passive transcription, the embedded AI assistant allows you to chat with the content as it develops, asking for immediate clarifications or highlights. Post-meeting, you receive beautifully formatted documents containing the full transcript, AI-generated summaries, and extracted action items, ready for sharing or archiving.

Use Cases of MeetingMind

The Executive and Strategic Leader

For executives and senior leaders, every meeting is a source of strategic direction and critical decisions. MeetingMind allows them to engage fully in high-stakes conversations without the distraction of note-taking. Afterwards, they can instantly review AI-highlighted takeaways, decisions, and delegated tasks, ensuring flawless follow-through and organizational alignment directly from the source material.

The Client-Facing Consultant and Professional

Consultants, lawyers, and accountants can provide exceptional client service by utilizing MeetingMind to capture every detail of client discussions, requirements, and feedback with absolute accuracy. The ability to generate concise summaries and action lists on-demand enhances reporting and ensures all commitments are met, building greater trust and demonstrating meticulous attention to detail.

The Remote and Hybrid Project Team

Distributed teams rely on clear communication to maintain project velocity. MeetingMind acts as a universal source of truth for all meetings, creating instantly searchable records of brainstorming sessions, sprint planning, and retrospectives. Team members can query past discussions to resolve ambiguities, and project managers can effortlessly track action items across meetings.

The Researcher and Academic

For interviews, lab meetings, peer reviews, and lecture capture, MeetingMind is an indispensable research tool. It accurately transcribes complex terminology and discussions, allowing researchers to focus on the dialogue. The searchable transcript archive becomes a valuable qualitative data set, enabling easy coding, quotation extraction, and analysis long after the conversation ends.

Frequently Asked Questions

How does MeetingMind ensure my meeting privacy?

MeetingMind is built on a privacy-first architecture. All audio processing for transcription is performed locally on your Mac using Apple-optimized WhisperKit models; audio data is not sent to external servers. For AI summaries, you have the choice of using local models via Ollama or providing your own OpenRouter key, giving you complete control over where your data is processed. Your meetings never leave your device unless you explicitly choose a cloud AI service you control.

What is included in the free version?

The free tier of MeetingMind is robust and fully functional, offering up to 60 minutes of recording per day. This includes automatic Zoom meeting detection, live transcription, AI-powered summaries and insights using local processing, and markdown export. It is designed to be perpetually free, perfect for daily stand-ups and shorter meetings, allowing you to experience the core value before considering an upgrade.

Is MeetingMind a subscription service?

No. MeetingMind moves away from the subscription model. After the free tier, you can make a one-time purchase to unlock the Unlimited version. This purchase grants you unlimited recording time with no daily caps, includes all features from the free version, and comes with lifetime application updates, representing a single, transparent investment in your productivity.

What are the system requirements for MeetingMind?

MeetingMind is optimized for the modern Mac ecosystem. It requires macOS 13 (Ventura) or later and performs best on Macs with Apple Silicon (M1, M2, M3 chips and beyond) to fully leverage its efficient on-device AI processing capabilities. The application is purchased and downloaded securely through the Mac App Store, which also enables Family Sharing support.